Privacy Policy

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CHECKBOX Privacy Policy

I confirm that I have read the Terms and Conditions of participation in the Empowering Europe with Digital and Cybersecurity Skills conference and I agree with their wording. I am aware that by granting this consent and completing the registration, a contractual relationship will be established between me and the Digital Coalition with the content defined by the Terms and Conditions. At the same time, I confirm that I have read and understood the Privacy Policy of participation in this conference.

CHECKBOX Consent to make audiovisual recordings

I consent to the Digital Coalition processing my personal data to the extent of creating and publishing photographs and audiovisual recordings (e.g. films, video recordings, and live broadcasts) of myself, including expressions of a personal nature and my identification, which will be made during the conference Empowering Europe with Digital and Cybersecurity Skills. I also consent to the use of such data by any technological means (in particular on websites operated by the Digital Coalition, on social media, in press releases, etc.), without monetary compensation, time or territorial limitation, for the promotional, communication, educational and presentation purposes of the Digital Coalition. I provide this consent voluntarily and acknowledge that I may withdraw it voluntarily by sending a written notice of withdrawal to the registered office of the Digital Coalition or by email to gdpr@digitalnakoalicia.sk.

Consent to the making of audiovisual recordings

CONSENT OF THE DATA SUBJECT TO THE PROCESSING OF PERSONAL DATA DURING THE EMPOWERING EUROPE WITH DIGITAL AND CYBERSECURITY SKILLS CONFERENCE

provided in accordance with the provisions of Article 7 of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, repealing Directive 95/46/EC (GDPR) to thr interest association of legal persons.

Digital Coalition, with its registered seat at Bottova 7939/2A, 811 09 Bratislava – Staré Mesto, Slovak Republic, ID No.: 52 828 123, registered in the Register of Interest Associations of Legal Entities of the Bratislava District Office with registration number OU‑BA‑OVVS1‑2019/140232 (Digital Coalition), which is the organizer of the conference Empowering Europe with Digital and Cybersecurity Skills (Conference).

As a participant of the Conference, I hereby grant the Digital Coalition my consent to the taking and publication of photographs and audiovisual recordings (e.g. films, video recordings and live broadcasts) of my person, including my identification (name, surname, title, sending organization), which will be taken during the Conference. I agree to the use of this data through any technological means, without monetary compensation, time and territorial limitation for promotional, communication, educational and presentation purposes of the Digital Coalition; direct marketing of the Digital Coalition, in particular to inform about upcoming conferences and other activities of the Digital Coalition and to support participation in these events.

I grant this consent for a period of three years from the collection of personal data or until the withdrawal of this consent, whichever occurs first.

By providing this consent, I also declare that I have been informed with the Privacy Policy, which is publicly available at the link provided. I have also been advised that there will be no cross-border transfer of personal data when processing my personal data for this purpose.

I provide this consent to the processing of personal data voluntarily and I may withdraw it at any time by sending a written notice of withdrawal of consent to the headquarters of the Digital Coalition or by email sent to gdpr@digitalnakoalicia.sk. I acknowledge that the withdrawal of this consent does not affect the lawfulness of the processing of personal data prior to its withdrawal. At the same time, I declare that all personal data provided by me are true and correct. Furthermore, I confirm that I have been informed about my rights in relation to the processing of personal data.

Privacy policy

WHO ARE WE?

Digital Coalition is an interest association of legal entities with its registered seat at Bottova 7939/2A, 811 09 Bratislava – Staré Mesto, Slovak Republic, ID No.: 52 828 123, registered in the Register of Interest Associations of Legal Entities of the Bratislava District Office with registration number OU‑BA‑OVVS1‑2019/140232 (Digital Coalition)

Pursuant to the provisions of Articles 13 and 14 of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, repealing Directive 95/46/EC (GDPR), the Digital Coalition hereby provides you with information regarding the purpose of the processing of personal data for which the personal data is intended, including in cases where personal data is not obtained directly from the data subject.

It is necessary for you to familiarize yourself with this information in order to understand this information, and that you do so no later than at the time your personal data is obtained.

PERMANENT COMMITMENT TO PRIVACY

We respect the privacy of all natural persons whose personal data we process in course of our activities, and we are therefore committed to protecting your privacy and will treat all information we collect and store about you responsibly.

By reviewing this information, you acknowledge that we may collect, use, and where necessary, disclose your personal data to other public authorities as well as to third parties to the extent and in the manner described below. It is important to us that you understand why and how we handle your personal data. Therefore, please read the information below on how we collect your personal data, how we further handle it and what your rights you have in relation to the processing of your personal data by the Digital Coalition.

WHAT IS PERSONAL DATA?

Personal data are considered to be any information relating to an identified or identifiable natural person, such as name, surname, e-mail address, etc.

As a data controller, we may process your data for various purposes, whereby the legal basis for processing, processing period and storage may vary depending on the purpose of the processing operations.

WHAT ARE OUR CONTACT DETAILS?

If you have any questions or comments regarding protection of personal data, you can contact us in writing, by e-mail or by phone at the following contact details:

Digital Coalition
Bottova 7939/2A
811 09 Bratislava – Staré Mesto
Slovak Republic

Email: office@digitalnakoalicia.sk

Contact to the responsible person: gdpr@digitalnakoalicia.sk

In order to strengthen the safeguards and legal guarantees of your rights and freedoms in the processing of your personal data, we have appointed a data protection officer to supervise the lawfulness of the processing of your personal data.

The Data Protection Officer is your point of contact for any questions or requests regarding the protection of personal data and for exercising your rights. You may contact them via the telephone number, email address, or in writing; any written correspondence should be marked „to the hands of the responsible person“.

WHAT CATEGORIES OF PERSONAL DATA DO WE PROCESS ABOUT YOU?

The data subjects are participants of the Empowering Europe with Digital and Cybersecurity Skills conference organized by the Digital Coalition (Conference).

In connection with your participation in the Conference, we process the following categories of personal data about you:

identification data: name and surname;
contact details: email address;
Employment information: name of the sending organisation (or company);
Likeness: captured in photographs or audiovisual recordings made at the Conference, including expressions of a personal nature.

Categories of personal data: general personal data.

HOW DO WE PROCESS YOUR PERSONAL DATA

The processing is not carried out in paper form, but in the information systems of the Digital Coalition.

HOW DO WE OBTAIN YOUR PERSONAL DATA?

We obtain personal data directly from you, as a participant registered to participate in the Conference, or as attendees of the Conference. We process personal data for the purpose of fulfilling the contract established upon registration for the Conference, pursuant to Article 6 (1) letter b) of the GDPR and on the basis of your consent granted pursuant to Article 6 (1) letter a) of the GDPR.

The provision of consent is voluntary. If we process your personal data on the basis of your consent, you have the right to withdraw your consent at any time. The withdrawal of consent does not affect the lawfulness of processing based on the consent provided before its withdrawal. Withdrawal of consent is not subject to a fee or other sanction.

FOR WHAT PURPOSES AND ON WHAT LEGAL BASIS DO WE PROCESS YOUR PERSONAL DATA?

The table below provides a list of the purposes for which your personal data is processed, the legal basis for this processing and the retention period for your personal data.

PURPOSE:	FURTHER DESCRIPTION:	LEGAL BASIS:	RETENTION PERIOD:
Your participation in the Conference	In connection with your participation in the Conference, we process some of your personal data. Specifically, this includes your identification data (name and surname), contact details (email), and employment information (name of your sending organization or company). This data is necessary to register your participation in the Conference. In order to prevent your data from being misused, you must verify your identity before entering the Conference.	Pre-contractual relationships and contractual relationships arising therefrom.	10 years after the termination of the contractual relationship
Marketing, promotional, communication and presentation purposes in order to inform about the activities of the Digital Coalition	Photographs and audiovisual recordings will be taken during the Conference, which we will subsequently publish for (i) promotional purposes, (ii) communication purposes, (iii) presentation purposes, and also within the scope of (iv) direct marketing of the Digital Coalition, in particular for the purpose of informing about upcoming conferences and other activities of the Digital Coalition and supporting participation in these events.	Your prior consent.	3 years from the granting of consent.
Handling data subject rights-related matters	We will also process your personal data for the purpose of handling matters related to data subjects rights, in the event that you contact us as a data subject and exercise your rights under personal data protection regulations.	Compliance with legal obligations.	10 years from the processing of the application.

ARE YOU OBLIGED TO PROVIDE US WITH YOUR PERSONAL DATA?

If the legal basis for the processing of your personal data is consent pursuant to Article 6 (1) letter a), of the GDPR, you can revoke it at any time and you are entitled to use the same means in which you gave us your consent. Granting consent to the processing of personal data for the specified purposes is never a condition for entering into a contractual relationship with us.

WHO BESIDES THE DIGITAL COALITION CAN HAVE ACCESS TO YOUR DATA?

We may share your personal data with other third parties, namely with verified and contractually bound external business partners who assist us in processing and protecting your personal data. These are so-called recipients and processors, who create and maintain functional and secure systems, software or other services for the Digital Coalition that are necessary for the processing of your personal data for the above-mentioned purposes.

We are also obliged to provide your personal data to authorized public authorities in the event of the exercise of their legal powers under the relevant specific laws (e.g. police investigation, financial and administrative control, etc.). However, such authorities are not considered recipients within the meaning of the GDPR.

In connection with the compliance with the legal obligations of the controller, recipients of your personal data are, or may be, entities designated legal regulations, in particular the tax office, state and public administration authorities performing oversight and inspection, courts and law enforcement authorities.

Depending on the purpose of the processing and the specific circumstances, recipients of your personal data may also include other persons (either as processors or independent controllers), in particular:

external IT service providers and system administrators,
service providers in the field of marketing activities,
event organisers;
photographer and cameraman;
external consultants, lawyers, courts and bailiffs;
a Data Protection Officer within the meaning of the GDPR,
companies providing registry and archiving management services,
hosting providers and data center service providers,
cloud service providers.

In cases where we process your personal data through processors, as a specific category of recipients of personal data, we make sure that they act in accordance with the applicable legislation and with the terms and conditions agreed under the personal data processing agreement, that they are bound by confidentiality obligations and that they protect your data in accordance with the requirements of the GDPR.

IS THERE AUTOMATED PROCESSING OF YOUR DATA WITH LEGAL EFFECTS CONCERNING YOU, INCLUDING PROFILING?

No, it is not.

IS THERE A CROSS-BORDER TRANSFER OF YOUR PERSONAL DATA TO THIRD COUNTRIES?

The Digital Coalition does not transfer your personal data outside the EU/EEA in the course of its own processing activities.

WHAT ARE YOUR RIGHTS AS A DATA SUBJECT?

Under applicable data protection legislation, you as a data subject have certain rights:

[Right of access] You have the right to be obtain a copy of the personal data we hold about you, as well as information about how we use your personal data. In most cases, your personal data will be provided in written form, unless you request otherwise. If you made your request electronically, and unless you request otherwise, the information will be provided in electronic format, where technically feasible.

[Right to rectification] We take reasonable steps to ensure that the information we hold about you is accurate, complete, and up-to-date. If you believe that the information we hold is inaccurate, incomplete or out of date, please do not hesitate to request its correction, update or completion. As a data subject, you have the right to have your personal data rectified if it is incorrect, or to have it completed if it is incomplete. We are obliged to comply with your request for correction or completion of personal data without undue delay.

[Right to erasure] In certain circumstances, you have the right to request the erasure of your personal data, for example if the personal data we have collected about you is no longer necessary for the fulfilment of the original purpose of the processing or if you withdraw your consent to the processing. However, this right must be assessed in light of all relevant circumstances. For example, we may not be able to comply with your request if the data must be retained for legal compliance or for the establishment, exercise or defence of legal claims.

[Right to restriction of processing] In certain situations, you may request that we stop using your personal data. This may include, for example, situations where you believe that the personal data we hold about you is inaccurate or that we no longer need to use your personal data. Where processing has been restricted in accordance with the provisions of Article 18 (1) of the GDPR, such personal data is processed, with the exception of storage: (i) only with the consent of the data subject, or (ii) for the establishment, exercise or defence of legal claims, or (iii) for the protection of the rights of another natural or legal person, or (iv) for reasons of important public interest of the European Union or of another Member State.

[Right to data portability] In certain circumstances, you have the right to request the transfer of personal data you have provided to us to another third party of your choice. If the processing is based on your consent or on a contract and is carried out by automated means, you have the right to receive your personal data in a structured, commonly used and machine-readable format, and to have it transmitted directly to another controller where technically feasible.

[Right to object] If the processing is based on our legitimate interests (pursuant to the provisions of Article 6(1) letter f), of the GDPR), you have the right to object at any time on grounds relating to your particular situation to such processing of personal data concerning you, including objection to profiling based on those interests. In such a case, we may not further process your personal data, unless (i) we demonstrate compelling legitimate grounds that override your interests, rights and freedoms as a data subject, or (ii) grounds for establishing, exercising or defending legal claims. If you object to the processing of personal data for direct marketing purposes, including profiling to the extent that it is related to such direct marketing, the personal data may no longer be processed for such purposes.

[Rights Related to Automated Decision-Making] You have the right to object to automated decision-making, including profiling, that results in a legal or similar significant consequence for you.

[Right to withdraw consent] In most cases, we do not process your personal data on the basis of your consent. If, in specific cases, we process your data on the basis of your consent, you have the right to withdraw your consent to the further use of your personal data.

[Right to lodge a complaint or seek judicial protection] As a data subject, you also have the right to lodge a complaint at any time with the supervisory authority, which is the Office for Personal Data Protection of the Slovak Republic (more information can be found on the website (www.dataprotection.gov.sk) or to seek judicial remedy before the competent court.

CONCERNS REGARDING THE MISUSE OF YOUR PERSONAL DATA

We care about the protection of your personal data and therefore strive to secure it through individual, modern technical and organizational measures, as well as through the possibility to exercise your data subject rights under the GDPR at any time by means of a request.

Requests to exercise your data subject rights may be submitted to us electronically or in writing using the contact details of the Data Protection Officer provided above. This procedure is without prejudice to your right to withdraw your consent to the processing of personal data, which you can always withdraw as easily as you have given (e.g. if consent was granted electronically, you may withdraw it by email or via the application, without the need to send a written request to our postal address) or your right to object by automated means using technical specifications, if available.

We recommend that you explain in as much detail as possible what right you exercise under the GDPR, what your identification data is (for identity verification) or what purposes and data the request relates to. In the case of requests that are too general, we must ask for clarification.

The GDPR sets general conditions for the exercise of individual rights. However, the existence of these rights does not automatically mean that we are obliged to comply with every request, as exceptions may apply, or specific rights may be subject to conditions that are not always met. Each request you submit will be individually assessed in accordance with applicable legal provisions and our internal policy for handling data subject requests.

If the Digital Coalition is not competent to assess your request to exercise the right of the data subject, your request will be promptly forwarded to the competent controller without delay.

Each request received to exercise data subject rights will be individually and competently assessed, and you will be informed of the outcome no later than one month from the date your request is received.

We would like to draw your attention to the fact that when handling your request to exercise the right of a data subject under the GDPR, we may ask you for a credible verification of your identity, especially in cases where there are doubts about your identity. It is our duty to prevent the disclosure of personal data about you to an unauthorized person. The process of handling your request related to the exercise of your right as a data subject under the GDPR is free of charge. If your request is manifestly unfounded or disproportionate, in particular because it is repetitive, we are entitled to charge a reasonable fee that takes into account administrative costs.

MODIFICATION OF THESE TERMS

Personal data protection is not a one-time matter for us. The information we are required to provide to you in connection with our processing of personal data may change or become outdated.

For this reason, we reserve the right to modify and amend these terms and conditions to any extent at any time. In the event that we change this information in a material way, we will bring this change to your attention, e.g. by a general notice on this website or by a separate notification via email.

This version was issued on 25.5.2025.